On average, over 300 billion emails are sent worldwide every day, including 1.4 billion in France. This suggests that a significant portion of these exchanges is conducted in a foreign language. But what are the solutions for translating an email from your email server? Let’s find out.

Free Translation Tool

Translation in Gmail

Translating an Email in Gmail The Gmail email service allows you to automatically translate your emails. It’s simple: when you open an email, a dialog box appears. It’s up to you to choose the desired language from the dropdown menu. Once the language is selected, click on « Translate Message. ».

Translation in Outlook

Outlook also offers integrated message translation. Here’s how to do it:

• Open the email to be translated.
• Select « Translate Message » from the menu bar.
• Choose the target language in which you want to translate your message.

Your message is translated!

Data Security Warning : In a business-to-business (B2B) context, emails to commercial partners or between international subsidiaries may contain strategic information for the company. Personal names, confidential documentation, and business decisions are sensitive data that need protection. However, free online translation tools do not always respect the confidentiality of this data. To avoid any risk of leakage and ensure the protection of your information, opt for certified and secure translation solutions.

Secure email translation

Hiring a Professional Translator

Among all the possible translation options, you can choose professional solutions: linking platforms, translation agencies, etc. This provides a high level of quality, which is particularly important for strategic emails.

Translating an email with SYSTRAN

Using a Plugin for Automatic Email Translation

Thanks to a plugin integrated directly into the Office suite, accessible with one click and fully customizable, you can automatically translate your emails. In other words, once configured, the translation is instantaneous. You can choose the solution that best suits your needs, whether to translate the entire email automatically or only a specific paragraph. It’s up to you.

💡 Translate your attachments :  Some solutions, like SYSTRAN Translate PRO, offer secure and high-quality translation of email attachments. These can include PDFs, docx files, PPTs, and more. For example, technical documentation exchanged between colleagues, meeting minutes with your clients, quotes from your suppliers, and local press releases.

In the professional world, email translation is essential. To simplify your daily routine, there are several automatic solutions on the market. Whether it’s email by email or by selecting a specific paragraph, the choice is yours. And don’t forget about the security of your data!